SCGSF BOARD MEETING OCTOBER 10, 2024 MINUTES VIA ZOOM
The meeting was called to order by president, Maryann Lillemo at 7:03.
Members in attendance:
Lesley Brabyn
Erika Chang
Pam Bechtold
Maryann Lillemo
Donna Nolten
Bibiana Ormandy
Cindy Taylor
A motion to record the meeting was made by Erika Chang, seconded, and passed unanimously.
Reports:
President:
See Specialty report.
Recording Secretary:
Minutes of the August meeting were to be corrected including the spelling of Ute “ACH” and adding “Sweepstakes” to the classes for which 2024 & 2025 judges might be contacted if necessary. With those changes, Lesley Brabyn moved that the minutes be approved, the motion was seconded, and passed.
Corresponding Secretary:
No report
Treasurer:
Beginning September account balance was $14,591.20. Expenses were $1,157.11. Income was $1,417.52. Closing balance was $14,851.61. Rescue $2562.80.
Maryann advised the Board that while the liaison communicated with judge Lou Guerrero, it was erroneously conveyed to Lou that the club would pay for 1 might’s hotel. Maryann volunteered to absorb the cost to correct the error. It was moved by Lesley, seconded, and approved that Lou Guerrero’s hotel expenses, $179.82, paid by Maryann Lillemo, should be reimbursed by the Club.
Cynthia Brown’s hotel receipt has not been received for reimbursement. Maryann will follow up.
Committee Reports:
Specialty:
Following issues, the scheduled ring steward was excused after day 1 and paid for the 3 contracted days. Anne Mayea volunteered to steward days 2 and 3. She declined payment for the assignment.
Cindy Brown has corresponded twice with Maryann with thanks for her gifts and compliments to the Club.
Match:
No Chair for 2025.
Lure coursing:
No report.
Obedience:
After no entries since 2017, the Specialty has 6 obedience entries, and 4 participants with 1 qualifying score in Novice B. Lesley was High in Trial.
Rescue:
No activity.
Unfinished Business:
Maryanne planned to meet with the webmaster to learn how to access the newly created members-only section on the club’s website, where documents such as the procedure manual and new bylaws would be posted. It was agreed that minutes would be available on the website, not on Facebook.
Membership applications will be included on the website along with instructions for completion. Applications will then be reviewed by 2 Board members for completeness before being presented to the Board and then to Membership for voting.
Language changed to “regular/voting” membership for clarity. Associate members do not have voting privileges.
The Policy/Procedure manual having been distributed for review to the Board, it was moved by Donna, seconded and approved that the Manual be distributed to membership.
The current Club logo was discussed at length with the need for updated quality explained. It was noted that the logo’s reproduction limitations were a significant issue, especially with the increasing use of digital platforms and the need to make it more versatile for merchandise and branding purposes.
The Board emphasized the importance of involving all members in the decision-making process.
It was moved by Donna, seconded, and approved to move forward. The process will include four steps:
1-Erika will present the limitations of the current logo at the next meeting in November.
2-A ballot will be sent to all voting members asking for a yes/no vote on changing the logo.
3-If the vote supports change, a request for artwork submissions will be sent to all members.
4-The submitted designs will be presented to voting members.
New Business:
As she declined payment, it was decided to thank Anne Mayea for her ring stewarding on Day 2 and 3 of the specialty with a check for $100 and a Specialty wine cup. Anne was universally praised both on-site and by the Board for her excellent stewarding skills.
Doug Satterfield stepped up to greatly assist with judge logistics. He transported Mr Guerrero, Sunday’s judge and took him to dinner. He declined any reimbursement for his expenses. It was decided to send him a wine cup and thank you note.
It was brought to the Board’s attention that several people didn’t feel well over the weekend. We’re not exactly sure to what this could be attributed, but in an abundance of caution, we will review our hospitality procedures
Lesley stated that Jonathan Lee is interested in club lure coursing. She will follow up with him and determine the Club’s lure equipment location.
After considering the show schedule, it was decided to hold the next membership meeting via ZOOM on 13 November at 7:00 pm.
Adjournment:
It was moved by Donna, seconded, and approved that the meeting be adjourned at 8:24 pm.